Smart and Dynamic Appointment Scheduler
Boost clinic efficiency with Cliniceo's Appointment Scheduler: intuitive dual views, smart status tracking, tailored user access, and seamless patient reminders.
Patients often have multiple appointments for different procedures in a single day. Cliniceo™ integrates all these appointments into a single view for efficient patient management.
The calendar for all resources in the clinic, such as doctors, therapists, rooms, and equipment, can be synced and booked together. This allows appointments to overlap, minimizing slot wastage caused by late arrivals and chronic defaulters.
Patients who are new or are just at the inquiry stage can be allotted tentative slots, enabling the front desk to prioritize confirmed appointments.
Easily manage patient status with a color-coded legend for quick identification of procedural or consultation appointments. Further confirmed, tentative, no-shows, cancelled and check-ins can be viewed with a single click.
Offers both list and calendar views to enhance productivity and clinic occupancy.
Supports various user roles for streamlined appointment handling.
Sends reminders and WhatsApp messages to patients, reducing no-shows.
Comprehensive Procedures and Package Tracking
This feature simplifies the handling of multiple-session packages, enhancing patient care and transparency, clinic operations and a lot of savings on your monthly GST liability.
Cliniceo™ enables you to customise packages as per the requirement of your patient. You can add multiple procedures in one package, create, execute and track them sitting by sitting, avoiding a lot of confusion and maintaining a lot of transparency for the patient.
Cliniceo™ empowers you to create predefined packages like seasonal packages, indication wise packages or most hot selling packages. The clinic’s management can command these packages centrally with a capping on maximum discount allowed.
Add patient details, select or create a package, and set the price and payment terms.
Split sessions within the package, schedule them with doctors, and monitor package status and payments.
Keep track of package progress, including sessions completed and payments made, to ensure efficient management. If the patient wants to discontinue any session, the corresponding amount can be adjusted by adding/deleting any other service(s) in the same package.
It is often observed that patients do not pay the full amount for the package sold. Therefore, the clinic's GST liability should be confined only to the amount received on that day. Cliniceo’s dynamic billing helps you save significantly on excessive GST, especially in the case of package sales.
Digital Before and After Pictures Library
Cliniceo™ provides powerful tools for presenting patient results professionally, with features for image editing, watermarking, and privacy protection.
Showcase patient transformations with clear, side-by-side comparisons.
Easily enhance and adjust images to highlight results.
Protect your images and promote your brand.
Effortlessly maintain patient privacy.
Quickly upload before & after pictures as part of each procedure.
Filter and retrieve photos as needed for consultations, marketing, or conferences.
Integrated Consumables and Pharmacy Stock Management
Cliniceo’s Pharmacy module streamlines inventory, vendor management, and prescription handling for efficient clinic operations. Simplify your clinic’s pharmacy operations with Cliniceo’s intuitive tools for better inventory and prescription management.
Add and manage vendor details, including GST, contact, and product-specific information.
Easily generate purchase orders, populate vendor details, and add products for restocking.
View current stock levels, selling prices, and reorder alerts for low stock items.
Add new products, specify usage (prescription or OTC), and manage resale or internal use items.
Process prescriptions directly from the Pharmacy tab, without needing physical copies.
Issue consumables to clinic personnel and track their usage effectively.
Fully Integrated GST Invoicing and Payments
Simplify your clinic's payment processes with Cliniceo’s integrated billing and invoicing feature. Manage your clinic’s billing effortlessly with Cliniceo’s comprehensive invoicing tools.
Manage invoices, transaction details, credit notes, and collections for any period.
Export payment transactions, including product-wise details, into Excel sheets.
Easily generate invoices by selecting patients, clinics, items, and filling mandatory fields like revenue source and salesperson.
Add products, procedures, consultations, and apply taxes, discounts, or mark items as taxable/non-taxable.
Record partial payments, track outstanding balances, and generate additional invoices for clarity.
Send invoices directly to patients via WhatsApp for seamless communication.
Monitor the full payment journey, from initial payment to completion, with transaction details and status updates.
Your accountant gets restricted access to the payments and billing section for downloading reports anytime during the month for GST filing and other purposes like inventory, different payment methods, pharmacy payments, bank reconciliation, etc. This saves a lot of time for your front desk or clinic manager.
- Retainer Invoice
- Credit Invoice
- Daily Payment Dashboard
Easily Downloadable Reports
Unlock powerful insights to manage your clinic’s performance efficiently with Cliniceo’s advanced analytics and reporting features.
Track total appointments, patient types (new vs. existing), and procedure schedules.
Monitor scheduled follow-ups, their statuses, and patient inquiries.
Gain visibility into revenue streams, payment methods, and sales breakdown.
Identify popular and underperforming procedures, with data on categories and revenue contribution.
Visualize data on gender, age, and profession for targeted marketing.
Understand patient sentiments through feedback to improve service quality.
Access over 30 reports, including pharmacy orders, and export data as CSV for deeper analysis.
Download detailed reports for performance tracking and decision-making.
At the end of each month, you can view target vs achievement report of all the colleagues for easy incentive payouts and bonuses.
At the end of each day, various stakeholders can view the day-end report based on their role, which includes payment collections for the day, categorized by payment mode and patient.
Easily Accessible and Secure Digital Patient Records
Dive into a complete snapshot of patient care—where every detail counts and clarity reigns delivery of care.
View complete patient information in one place, including medical history, clinical data, past payments, all procedures, before/after pictures, consent forms, treatment records, patient intake forms, past prescriptions, lab investigations and reports, ongoing packages, treatment plans, and live images with drawings.
Easily check billed amounts and package details alongside patient data.
Generate and share patient summaries for transparent progress tracking.
Automated Reminders, Feedback, and Follow-Ups
Keep your clinic running smoothly with Cliniceo’s Automated Reminders for efficient patient communication.
Automatically send reminders to patients for upcoming appointments.
Ensure timely follow-ups with automated notifications.
Personalize reminders for specific treatments, consultations, or due payments.
Send reminders via SMS, email, or WhatsApp for better patient outreach.
Minimize missed appointments with timely, automated notifications.
Counselling Tool for Editable Quotations
As a clinician, many times you may not want to discuss financial details with your patients. Cliniceo’s collaborative counselling tool allows you to recommend the required procedures, which are then automatically forwarded to the assigned counsellor or any colleague you choose. The counsellor can then discuss the pricing with the patient and design a suitable package accordingly. This tool helps capture and manage team consultations, facilitating growth and efficient delegation to boost your practice's success.
Counsellor can edit/save multiple quotations mitigating ambiguity.
Track all patient questions and suggestions.
Facilitate seamless follow-ups and treatment recommendations.
Record and review patient observations and suggested procedures.
Assign follow-ups and tasks to team members effortlessly.
Customizable Procedural SOPs
At Cliniceo, we empower aesthetic clinics to streamline their operations through fully customizable SOPs that cater to unique needs:
Digitize and standardize patient onboarding for a seamless start to their journey.
Share curated patient education material and ensure impactful engagement during wait times.
Equip every consultant with structured tools for consistent, guided treatment planning.
Ensure every treatment adheres to compliance with auto-generated consent and record forms.
Automate WhatsApp communication to send personalized care instructions after every session.
Boost retention with integrated feedback systems, Google review prompts, and appointment reminders.
Notify patients of outstanding dues during check-ins to streamline collections.
Leverage periodic actionable insights to improve clinic efciency and performance.
Military-Grade Data Security
Cliniceo™ prioritizes the security of your clinic's sensitive data with advanced encryption, role-based access controls, and continuous security audits, ensuring a secure and trusted environment for all your patient information.
Cliniceo™ uses cutting-edge encryption to secure data both at rest and in transit, making it nearly impossible for unauthorized access.
Customizable access levels allow administrators to control user access based on roles, reducing the risk of internal data breaches.
Cliniceo™ conducts frequent security audits and vulnerability assessments to identify and address potential security risks, ensuring ongoing protection.
Form-Based Consultations and Customized Templates for Quick, Easy, and Digital Rx
At Cliniceo™, we intuitively understand the variation in the clinical practices within the medical aesthetics domain.
For our dermatology clients, we have designed AI-enabled Rx templates, meaning the system can generate the full Rx based on your saved history and data, personalized to your Rx pattern. You can create and save multiple Rx templates for future reference, and junior doctors can follow the same template with just one or two identifiers.
Since cosmetic surgery consultations involve more clinical examination and surgery planning, Cliniceo™ empowers doctors to engage their patients using pre-saved surgery templates. The drawing tool is designed for the best user experience, as it is close to the pen-and-paper drawing experience, with the added advantage of all records being digitized. This enhances the patient’s experience and conviction multifold, as treatment outcomes and expectations can be set more realistically.
